Dental practices, med spas, chiropractic offices, PT clinics — we audit your patient workflow from first call to follow-up visit, eliminate the admin bottlenecks, and free your team to focus on patient care. HIPAA compliant.
Answering phones. Checking patients in. Confirming tomorrow's appointments. Verifying insurance. Entering intake forms. Following up on no-shows. Chasing unpaid balances. Requesting reviews.
No human can do all of that consistently for 40 hours a week. The solution isn't hiring a third person — it's automating the tasks that don't need a human touch.
The average dental practice loses $150,000-200,000 annually to no-shows. Most only send one reminder. The practices that cut no-shows by 40% send three.
Clipboards, paper forms, 15 minutes of data entry per new patient. That's 6-8 hours/week of a human doing a computer's job.
Calling insurance companies, sitting on hold, logging into portals. 15-20 hours/week for a practice seeing 60-80 patients.
Your competitor has 200. Not because they're better — because they ask every patient, automatically, at the right time.
Every admin task that doesn't require clinical judgment.
3-touch automated sequence (72hr email, 24hr text, 2hr text). Patients confirm with one letter. No-shows drop 40-50%.
Online forms sent 48 hours before the appointment. Data flows directly into your practice management system. Zero re-entry.
Batch verification runs automatically each evening. Front desk only handles exceptions (10-15% of cases instead of 100%).
Automated outreach to patients overdue for cleanings, checkups, or follow-ups. Fills schedule gaps with existing patients who already trust you.
Automatic payment reminders after every visit. Outstanding balance sequences. Payment plan automation. Faster collections without awkward calls.
Automated review requests after each appointment. Direct link, friendly tone, perfect timing. Build your online presence without anyone remembering to ask.
We walk through your entire patient workflow — scheduling, intake, insurance verification, reminders, billing, follow-up. We identify every manual step, calculate the time/cost, and deliver a prioritized automation roadmap. Fee credited toward implementation.
We build HIPAA-compliant automation systems integrated with your PMS (Dentrix, Eaglesoft, Open Dental, etc.) and communication tools. BAA executed. Testing and staff training included. 4-8 weeks.
We monitor and optimize every workflow. Monthly performance reports (no-show rates, collection rates, review velocity). Quarterly business reviews. Continuous improvement. Month-to-month.
3 automations. $250/month in tools. 20 hours/week saved. Here's exactly what they did.
The 3-touch reminder sequence that actually works — with exact messages and timing.